The success of your fundraising event depends on how well your organization mobilizes its constituents. At AARON CONSULTING COMPANY, we help you tap the full potential of your network while simultaneously reaching out to new audiences. Our goal is to help you build a broad base of support from a diverse group of donors who will keep contributing year after year.
Our proven fundraising techniques rely on the active participation of those supporters who are able to make their own contributions and who are willing to solicit their friends and colleagues. This requires a commitment of time and energy. Yet the solicitors who are the most effective typically have many other pressing commitments and very little time. We make their job easier by providing expert fundraising counsel and exceptional administrative support, keeping them engaged in your work and focused on fundraising.
Aaron Consulting provides the right combination of strategic guidance and back-office administration to get the job done right.
Develop solicitation lists
- Set fundraising goals
- Create a target-specific fundraising strategy
- Craft a sales pitch
- Draft pitch letters
- Organize mailings, meetings, and phone calls
We monitor the progress of all solicitations, send reminders to committee members, and create progress reports for your staff, ensuring that all active solicitors and staff have up-to-the-minute information on all outstanding solicitations.
Database Management
Aaron Consulting manages the fundraising process with FUNDRAISING GENIUS, state-of-the-art software we designed to tackle the most complex fundraising jobs. Our systems are designed to reduce a typically sprawling solicitation process into a discrete set of manageable steps.
Aaron Consulting sends detailed daily fax and e-mail reports to keep your board, staff and committee focused on their goals. These reports can be individually customized so your staff, board, committee members and bookkeepers receive only the information they want and need. The status of each solicitation can also be monitored from a password-protected website.
At the close of the campaign, we transfer a complete set of data to your organization in standard files suitable for importing into your in-house database. We also provide a complete set of printed reports.
Event Management
Our event management team handles every logistical detail, freeing you and your staff to focus your energies on critical tasks both before and during the event. We supervise the design of the invitation and other printed materials, organize mailings, manage the program and entertainment, negotiate with the venue, and create a minute-by-minute schedule for the day of the event. We also handle the ticketing, seating, and registration process, working in close coordination with your staff to ensure that each guest is seated appropriately with the professional attention they deserve. We also supervise outside contractors, such as caterers, graphic designers, entertainers and printers.
Your Benefit Office
Think of us as your virtual benefit office. We will custom build a front office for your event, with dedicated telephone and fax numbers, website, and e-mail address. Our staff responds to all inquiries from donors, committee members, and the general public, and ensures that pledges, contributions, and ticket sales are handled in a timely and professional manner. To capitalize on every possible fundraising opportunity, we make sure every inquiry is carefully tracked and routed to the right person, either in our office or yours. Aaron Consulting takes care of all of the back-office administration as well, handling all of the paperwork and follow-up needed to ensure a smooth and efficient fundraising process. This relieves your staff of the overwhelming administrative burden of a large fundraising event, freeing them to focus on their main objective: soliciting your donors.
Donor Relations
Aaron Consulting personally thanks every contributor by phone and by mail. We also notify solicitors when gifts arrive so additional acknowledgements can be made. Because a donor's interest is highest right after they make a contribution, we make every effort to contact donors as soon as possible to personally acknowledge their gift and solicit their assistance in the fundraising process.
Financial Management
Aaron Consulting integrates all financial data into our proprietary donor database, ensuring that solicitations are effectively managed over time. Each pledge we receive automatically triggers a payment request, assuring the highest level of pre-event collections. Payment receipts, including scanned copies of checks, are automatically generated on the day payments are received, providing timely confirmation for your donors. Aaron Consulting deposits checks directly into your organization's bank account or, if you prefer, sends them to you with a detailed gift report. Aaron Consulting also processes credit card payments to provide flexibility to your donors and timeliness to your collections. All financial data is compiled into comprehensive financial reports, which can be individually tailored for your bookkeepers or auditors as needed.
